Evaluation Protocol
Generate a Latvian procurement evaluation protocol (vērtēšanas protokols) from completed bid analyses.
The Evaluation Protocol feature generates a formal bid evaluation protocol (piedāvājumu vērtēšanas protokols) that complies with Latvian procurement law (PIL). The AI agent uses your completed bid analyses — findings, scores, criteria values, and entity data — to draft a structured protocol document ready for commission review.
This feature is available only for procurements with the locale set to Latvian (lv). Evaluation protocols are a country-specific legal requirement under Latvian public procurement regulations.
Prerequisites
Before generating a protocol, you need:
- A procurement with locale set to lv (Latvian)
- At least one bid with a completed analysis run
- Sufficient credits in your organization account
The more bids you've analyzed, the more complete the protocol will be. The agent pulls data from all completed analyses.
Generating a protocol
Open the protocol page
From the procurement summary, click Vērtēšanas protokols in the dropdown menu. This opens the protocol page with a sidebar and document area.
Click Generate Protocol
In the sidebar, click the generate button. The agent starts working in the background. You'll see a status indicator showing progress.
Respond to clarifications (if any)
The protocol agent has two modes: Autopilot runs straight through without pausing, and Guided pauses to ask you questions whenever it needs your judgment. If a Guided run encounters missing information or an ambiguity, it stops and shows the question in the clarification panel — type your response and click Send Response to resume.
Review the generated documents
When complete, protocol documents appear in the sidebar and the main editor area. Each document is a section of the protocol.
What the protocol contains
The agent generates protocol sections following IUB (Iepirkumu uzraudzības birojs) guidelines:
| Section | Content |
|---|---|
| Vispārīgā informācija | Procurement details, commission composition, CPV codes, timeline |
| Piedāvājumu atvēršanas ziņas | Opening session details, received bids, prices |
| Formālā pārbaude | Document completeness check per bidder |
| Kvalifikācijas pārbaude | Qualification requirements compliance per bidder |
| Tehniskā piedāvājuma vērtēšana | Technical proposal evaluation with requirement-by-requirement assessment |
| Finanšu piedāvājuma vērtēšana | Financial evaluation, arithmetic checks, price comparison |
| Vērtēšanas kopsavilkums | Scoring summary table, ranking |
| Lēmums | Commission decision, winner, rejection reasons |
| Paziņošana | Notification plan, standstill period |
The exact sections depend on your procurement type and available data. A simple lowest-price procurement will have fewer sections than a multi-criteria evaluation.
Placeholders
The agent marks information it cannot derive from analysis data with yellow-highlighted placeholders. These typically include:
- Commission members — names, titles, and roles
- Opening session details — exact date, time, location, attendees
- Bid submission timestamps — exact submission times per bidder
- Decision date — when the commission convened
- Specific legal references — PIL article numbers the agent isn't certain about
Each placeholder appears as highlighted text like [NORĀDĪT KOMISIJAS LOCEKĻU VĀRDUS]. A badge in the sidebar shows the count of remaining placeholders per document.
Review and fill in all placeholders before finalizing the protocol.
Editing the protocol
Protocol documents use the same rich text editor as composed RFPs:
- Full toolbar — headings, lists, tables, bold/italic, alignment, links
- Auto-save — changes save automatically as you type
- DOCX export — download any document as a Word file with formatting preserved
All documents appear on a single scrollable page. Click a document name in the sidebar to jump to it.
How the agent uses analysis data
The protocol agent reads from your completed bid analyses, not the original proposal documents. It works with:
- Findings — compliance issues, strengths, and their severity
- Criterion values — scores and compliance status per evaluation criterion
- Lot participations — offered prices and compliance per lot
- Captured entities — persons and companies identified during analysis
- Recommendations — the analysis agent's overall assessment per bid
This means the protocol's accuracy depends on the quality of your bid analyses. If an analysis missed something, the protocol won't include it.
Credit cost
Protocol generation uses credits based on complexity. Typical costs:
| Scenario | Typical cost |
|---|---|
| Simple procurement, 2–3 bids | ~1 credit |
| Multi-criteria evaluation, 4+ bids | 1–3 credits |
| Complex multi-lot procurement | 3–5 credits |
Credits are charged when generation completes. Failed runs are not charged.
When things go wrong
If the protocol agent fails or seems stuck:
- Check if there's a clarification waiting for your response in the sidebar
- Refresh the page — the agent runs server-side
- If it failed, you'll see an error message. Any documents created before the failure are preserved
- You can start a new protocol generation — it creates fresh documents without affecting existing ones
- If problems persist, contact support